Privacy Notice

Welcome to Hirize! This Privacy Notice applies to https://www.hirize.hr A website operated by Hirize, Inc. (“Hirize”). We take your privacy seriously. This Privacy Notice describes Hirize’s policies and practices regarding collecting and using your personal information and sets forth your privacy rights.

Information We Collect

Personal Information

Personal Information. We collect personal information about you, like your name, employer, email address, and telephone number (“Personal Information”).

Candidate and Recruiter Personal Information

Candidate and Recruiter Personal Information. We collect information to provide services to two types of users: candidates and recruiting team members. If you are a candidate, we will collect your Personal Information from the integrated recruiting team’s Applicant Tracking System. If you are a recruiter, we will collect your Personal Information from the company employee directory/calendar (e.g., GSuite, Calendly).

Personal Information You Provide to Marketing and Sales

Personal Information You Provide to Marketing and Sales. From the Hirize website, including our blog site, we collect Personal Information when you ask us for sales and marketing information; sign up for a demo of our services; when you sign up to join our community when you sign up to download our eBook, and when you communicate with our customer support, participate in our community blog, marketing, and sales teams.

Website Information

Website Information. As is true of most other websites, the Hirize website collects certain information automatically and stores it in log files. Only application IDs and pseudonymized (hashed) emails are stored to reference users. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system, and other usage information about the use of Hirize’s website, including a history of the pages you view. We use this information to help us design our site to better suit your needs. We may also use your IP address to help diagnose problems with our server and to administer our Website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. The Hirize website also uses cookies and similar technology.

When and How We Share Information with Others

Services

We need to share the candidate’s Personal Information with the company recruiting team (e.g., recruiters, coordinators, and interviewers to provide services). If you are a company recruiter, interviewer, or coordinator, we may also need to share your Personal Information with the candidate to set up an interview.

Communication

We collect your contact information to follow up with you on the Services and other services we offer that may be of interest to you.

Third Parties

We sometimes contract with other companies and individuals to perform functions or services on our behalf, such as software maintenance, data hosting, sending email messages, etc. We necessarily have to share your Personal Information with such third parties as may be required to perform their functions. We take steps to ensure that these parties take protecting your privacy as seriously as we do.

Legal-Related Uses

Personal Information may be provided where we are required to do so by law or if we believe in good faith that it is reasonably necessary (i) to respond to claims asserted against Hirize or to comply with the legal process (for example, discovery requests, subpoenas or warrants); (ii) to enforce or administer our policies and agreements with users; (iii) for fraud prevention, risk assessment, investigation, customer support, product development and debugging purposes; or (iv) to protect the rights, property or safety of Hirize, its users or members of the general public. We will use commercially reasonable efforts to notify users about law enforcement or court-ordered requests for data unless otherwise prohibited by law. However, nothing in this Privacy Policy is intended to limit any legal defenses or objections that you may have to any third-party request to compel disclosure of your information.

Business Transfer

Hirize may sell, transfer or otherwise share some or all of its assets, including your Personal Information, in connection with a merger, acquisition, reorganization, or sale of assets or in the event of bankruptcy. Under such circumstances, Hirize will use commercially reasonable efforts to notify its users if their personal information is to be disclosed or transferred and/or becomes subject to a different privacy policy.

Your Choices

Right to Review and Rectify Your Personal Information

You can update most of your Personal Information by logging on to your account. However, if additional assistance is required to change or delete inaccuracies within your Personal Information or would like to know what information about you was collected, please contact us at: hello@hirize.hr

Right to Remove or Withdraw Consent

You have the right to withdraw consent where such consent is required to share or use data and you may request that we delete your Personal Information. If you receive communications from us and no longer wish to receive them, please follow the removal instructions in the email or change your account settings. You can delete your Personal Information by logging into your account and deleting your account. However, since your Personal Information is required for us to provide the services to you, deleting it will also terminate your access to the services. Deleting your Personal Information does not mean that all of it will be removed. We take steps to delete Personal Information that is no longer necessary in terms of providing the services by deleting it within 90 days of terminating your account or if the account remains unused for more than one year. We may be required by law to retain it to exercise or defend legal claims or contractual obligations with our customers to retain some information in connection with our obligation to provide the Services. We may de-identify and anonymize some data for purposes of retaining it.

Data Portability

If you would like us to transmit your Personal Information to another company providing similar services and we are required to so by law, we will work with them to do so upon request and verification of such request with both the requestor and the company receiving the Personal Information.

Right to Redress

If you are located in the European Economic Area (EEA) and you believe we have violated any data protection laws please contact us immediately at hello@hirize.hr

We will investigate and attempt to resolve complaints and disputes regarding the use and disclosure of Personal Data in accordance with the principles contained in this Policy within forty-five (45) days of receiving a complaint. For complaints that cannot be resolved between the complainant and us, we have agreed to participate in the dispute resolution procedures pursuant to the Privacy Shield Principles, which includes dispute resolution through means such as FTC enforcement, alternative dispute resolution process, and binding arbitration.

Please be advised that individuals may have the option to seek binding arbitration to resolve disputes regarding our privacy and data protection practices. An individual who decides to invoke this arbitration option must take the following steps prior to initiating an arbitration claim: (1) raise the claimed violation directly with the organization and afford the organization an opportunity to resolve the issue within the timeframe set forth in Section III.11(d)(i) of the Principles (2) make use of the independent recourse mechanism under the Principles, which is at no cost to the individual; and (3) raise the issue through their Data Protection Authority to the Department of Commerce and afford the Department of Commerce an opportunity to use best efforts to resolve the issue within the timeframes set forth in the Letter from the International Trade Administration of the Department of Commerce, at no cost to the individual.

We are subject to the investigatory and enforcement powers of the Federal Trade Commission (“FTC”). Should an individual be unable to resolve a complaint with us, they may contact the FTC at the following address:

Federal Trade Commission

Attn: Consumer Response Center

600 Pennsylvania Avenue

Washington, DC 20580

www.ftc.gov

European Economic Area subjects may also have the right to file complaints with the Data Protection Authorities located in the jurisdiction they are located in.

Data Storage and Retention

Your personal Information is stored by Hirize on its servers and on the servers of the cloud-based database management services, Hirize engages, located in the United States. Hirize retains your Personal Information for the duration of your business relationship with Hirize. For more information on where and how long your data is stored and for more information on your rights of erasure and portability, please contact Hirize’s data protection officer at hello@hirize.hr

Transferring Information to the US - Standard Contractual Clauses

If you are providing your Personal Data to us directly to use our Services, we will transmit your data, including your Personal Data, to the United States in order to fulfill our contractual obligations to you.

Standard Contractual Clauses

If you are located in the European Economic Area, the UK, or Switzerland, we will protect your personal information when it is transferred outside of your jurisdiction by (a) processing it in a territory that provides an adequate level of protection based on its data protection laws; or (b) implementing appropriate safeguards to protect your personal information, such as relying on the European standard contractual clauses. We currently rely on the European standard contractual clauses (“SCCs”) for data transfers.

Security of Your Information

To help protect the privacy and personally identifiable information you transmit through use of our website, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your Personal Information to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information.
The company takes reasonable steps to protect the Personal Data provided via the Services from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet or email transmission is ever fully secure or error-free. In particular, emails sent to or from the Services may not be secure. Therefore, you should take special care in deciding what information you send to us via email. Please keep this in mind when disclosing any Personal Data to Company via the Internet.

Changes and Updates to the Privacy Notice

As our company changes from time to time, this Privacy Notice is also expected to change. We reserve the right to amend the Privacy Notice, for any reason, without notice to you, other than the posting of the amended Privacy Notice. We may send you an email reminder of our notices and material changes, but you should check our website frequently to see if the current Privacy Notice is in effect and any changes that may have been made to it.

US-EU Privacy Shield Certification Information

As of July 16, 2020, the European Court of Justice issued a judgment declaring Privacy Shield invalid. We now rely on other transfer mechanisms, such as the SCCs (standard contractual clauses) described above under “Transferring Information to the US”, for the cross-border transfer of data.

We still adhere to the principles under the EU-U.S. Privacy Shield Framework and Swiss-US Privacy Shield Framework. If there is any conflict between the policies in this privacy policy, the Privacy Shield principles and the SCCs (standard contractual clauses), the SCCs shall govern. To learn more about the Privacy Shield principles and to view our certification page, please visit https://www.privacyshield.gov

Prior to the invalidation of Privacy Shield, we relied on our Privacy Shield certification to transfer personal data from Europe to the US. As noted above, we currently rely on the SCCs (standard contractual clauses). We process this data in accordance with the Privacy Shield principles of Notice and Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, Recourse, Enforcement and Liability, as described below.

Notice

When we collect Personal Data directly from individuals in the EU, Switzerland and/or other applicable countries, we will inform them about the purposes for which we collect and use their Personal Data, the types of third parties (other than Agents), if any, to which we disclose that information, and the choices and means, if any, that we offer individuals for limiting the use and disclosure of their Personal Data. Notice will be provided in clear and conspicuous language when individuals are first asked to provide Personal Data to us, or as soon as practicable thereafter, and in any event before we use the information for a purpose other than that for which it was originally collected. If we receive Personal Data from our affiliates or other entities in the EU, Switzerland and other countries with which we do business, we will use such information in accordance with the notices such entities provided and the choices made by the individuals to whom such Personal Data relates.

Choice

We will offer individuals the opportunity to choose (opt-out) whether their Personal Data is (a) to be disclosed to a third party (other than an Agent), or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For Sensitive Personal Data, we will give individuals the opportunity to affirmatively and explicitly (opt-in) consent to (a) the disclosure of the information to a third party, or (b) the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. We will provide individuals with reasonable methods to exercise their choices. We may disclose personal information to third parties in the following instances:

Website Consultants and Service Providers. We may disclose personal information to third party consultants and service providers (such as providers of hosting services, support, maintenance and remedial and repair services) to the extent that they require access to our databases, or the information contained in our databases, to service us and our customers under the conditions set out in the Privacy Shield Principles.

Enforcement of Rights / Security. We reserve the right to release personal information (i) when we are under legal compulsion to do so (e.g. we have received a subpoena) or we otherwise believe that the law requires us to do so, (ii) when we believe it is necessary to protect and/or enforce the rights, property interests, or safety of us, our customers or others, or (iii) as we deem necessary to resolve disputes, troubleshoot problems, prevent fraud and/or enforce the Privacy Shield Principles.

Reorganization or Sale. In the event that our company is merged with or becomes part of another organization, or in the event that our company is sold or it sells all or substantially all of its assets or is otherwise reorganized, the information you provide may be one of the transferred assets to the acquiring or reorganized entity.

As Otherwise Allowed by Law. We may transfer personal information to third parties where we are expressly authorized by applicable law and the Privacy Shield Principles to do so. We also may be required to disclose an individual's personal information in response to a lawful request by public authorities, including meeting national security or law enforcement requirements.

Choice

Accountability For Onward Transfers

We will obtain assurances from our Agents that they will safeguard Personal Data consistently with this policy. If we have knowledge that an Agent is using or disclosing Personal Data in a manner contrary to this policy, we will take reasonable steps to prevent or stop the use or disclosure.

Security

We will take reasonable precautions to protect Personal Data in our possession from loss, misuse, and unauthorized access, disclosure, alteration, and destruction.

Data Integrity & Purpose Limitation

We will use Personal Data only in ways that are compatible with the purposes for which it was collected or subsequently authorized by the individual. We will take reasonable steps to ensure that Personal Data is relevant to its intended use, accurate, complete, and current.

Access

Upon request, we will grant individuals reasonable access to Personal Data that we hold about them, and we will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.

Resource, Enforcement And Liability

We will conduct compliance audits of our relevant privacy practices to verify adherence to this Policy. Any employee that we determine is in violation of this Policy will be subject to disciplinary action up to and including termination of employment.

Changes and Updates to the Privacy Notice

As our company changes from time to time, this Privacy Notice is expected to change as well. We reserve the right to amend the Privacy Notice, for any reason, without notice to you, other than the posting of the amended Privacy Notice. This Policy may be amended from time to time, consistent with the requirements of the EU General Data Protection Directive and/or Privacy Shield Principles. We will provide appropriate public notice about such amendments.

Other Terms and Conditions

Your access to and use of the Services is subject to the Terms of Service at www.hirize.hr/terms-of-use

Your California Privacy Rights

California residents who have an established business relationship with Hirize may make a written request to Hirize about whether Hirize has disclosed any Personal Information to any third parties for the third parties' direct marketing purposes during the prior calendar year. To make such a request, please send an email or write us:

Data Protection Officer

Hirize INC
3 GERMAY DR, UNIT 4 1430
Wilmington 19804
DELAWARE / United States of America

hello@hirize.hr

Questions, Concerns or Complaints
Please contact:

Hirize INC
3 GERMAY DR, UNIT 4 1430
Wilmington 19804
DELAWARE / United States of America

privacy@hirize.hr
Phone: +1 786 473 3518